Introducing OTP-Based Gate Pass Management System in Vedmarg ERP

 Vedmarg ERP, a leading school management software, has launched a new and highly secure module—OTP Based Gate Pass Management System. This feature is designed to improve safety, streamline the exit process, and enhance transparency between schools, students, and parents.

In today’s security-conscious environment, it’s crucial to monitor the movement of students and staff. The OTP-based Gate Pass module ensures that no student leaves the campus without parental consent and proper recordkeeping. This system digitally manages gate passes and uses OTP verification to authenticate the exit process.

How to Set Up the Gate Pass Management System Module

Setting up the Gate Pass module in Vedmarg ERP is simple and can be done through the admin panel: 

• Enable the Gate Pass Module: From the dashboard, navigate to Modules > Gate Pass Settings. Enable the gate pass feature and configure settings such as notification type (SMS or app notification), allowed timings, and admin approvals. 

• Configure User Roles: Assign access permissions to the staff responsible for gate pass approvals, generation, and printing. 

• Parent Contact Setup: Ensure that every student profile has an active and verified parent mobile number for OTP delivery.

How to Generate an OTP-Based Gate Pass Management System

Once the module is configured, the process of generating a gate pass is quick and secure:

• Request Initiation: A staff member or student can request a gate pass for early departure or other valid reasons. 

• Admin Review: The school admin or class teacher reviews the request and either approves or rejects it. 

• OTP Verification: If approved, an OTP is automatically sent to the registered parent’s mobile number. The parent must share this OTP with the gate staff. 

• Exit Confirmation: The gatekeeper enters the OTP into the Vedmarg system to validate the pass, thereby confirming the student’s exit.

This adds an extra layer of safety, ensuring that no unauthorized departures take place.

How to Print the Gate Pass

After OTP verification, the gate pass can be printed directly from the ERP:

• Navigate to Reports > Gate Pass Log. 

• Select the Approved Pass: Filter by student name, class, or date. 

• Click on Print: The system generates a formatted gate pass containing student details, reason for exit, date/time, and verification status. 

• Hand Over the Pass: A printed copy can be handed to the student or kept for school records.

Conclusion: Vedmarg ERP’s OTP-Based Gate Pass Management System promotes transparency, ensures real-time parent involvement, and increases campus safety. It’s a modern solution tailored for educational institutions that value accountability and trust.